The Healthy Penguin Nation wellness program conducted by human resources and the college well-being team has been awarded the Zo8 Award for 2024 by the Washington State Health Care Authority. The award is given to employers who promote wellness to support employees and their families by sharing resources and conducting wellness initiatives focusing on enhancing health, reducing health and injury risks, and improving overall health and well-being.  

This is the second time Clark College has received the wellness award. The college last won a Zo8 award in 2016.  

Each year, Washington Wellness honors organizations with the Zo8 award for their achievements in building, growing, and maintaining an effective health program. Organizations are invited to apply to highlight their institution’s wellness program and initiatives throughout the year to Washington Wellness.  

Clark College received the Zo8 award by promoting health and well-being through the College’s Healthy Penguin Nation program to the college community through newsletters, events, discounts, presentations, fairs, campus emails, promoting programs such as the Employee Assistance Program (EAP), and SmartHealth, a Washington Wellness program for eligible PEBB (Public Employees Benefits Board) employees, which offers employees an annual $125 wellness incentive.   

About Clark’s Healthy Penguin Nation wellness program

The Healthy Penguin Nation program is a college-wide initiative to create a culture of well-being in support of the state of Washington’s initiative to promote healthy lifestyle practices in the workplace. 

We aim to engage, educate, and empower the Clark College Community in healthy behaviors by developing, implementing, and supporting various wellness activities based on solid research and best practices. As the Wellness Team, we encourage the Clark College Community to thoughtfully consider their relationship to health and prioritize well-being for each other. 

We do this by adhering to a holistic model of well-being that focuses on the whole person—offering a wide range of resources that support employees on their wellness journeys in Eight Dimensions that influence overall well-being. 

• Employee Assistance Program 
• Healthy Recipes 
• Penguin Paths 
• SmartHealth Incentive 
• Walktober Challenge! 
• Wellness Champions 
• Wellness Discounts 
• Well-being Team 

Find upcoming Healthy Penguin Nation wellness events: Calendar. Learn more here. 

About the Zo8 Award 

Each year, Washington Wellness recognizes organizations with our Zo8 Award for their achievement in building, growing, and sustaining an effective wellness program. A wellness program aims to help employees and their family members be their best through positive behavior changes. These changes focus on enhancing well-being, reducing health and injury risks, and improving overall health. Washington Wellness encourages organizations to use the SmartHealth Workplace Wellness Roadmap. It is an eight-step process based on industry-preferred practices to help build the infrastructure for a sustainable wellness program. The roadmap can help organizations plan for and target key areas for success. The Zo8 award represents the organization’s commitment to its employees’ well-being.  

To learn more about the Zo8 award visit the Washington State Healthcare Authority website. 

What do Zo8 award winners receive? Washington Wellness celebrates Zo8 award winners during an annual recognition ceremony. Winning organizations receive a physical award, certificates for contributing members, and a logo to use in publications, signature lines, and websites to recognize their achievements.  

About the Zo8 logo  

• Name Zo: In Greek, it means “live.”  
• Number 8: The eight steps in our wellness program project plan guide. 
•  Logo shape: Flower of Life pattern is known to inspire.  
• Colors: Based on the four elements that support life (air, earth, water, and fire)

Eight Dimensions of Well-being 

1. Physical 
2. Emotional 
3. Occupational 
4. Environmental 
5. Intellectual 
6. Spiritual 
7. Financial 
8. Social 

Did you attend a wellness seminar? Participate in a wellness event?  What are your wellness interests?

The Healthy Penguin Nation team is asking for your feedback to these and other questions, which will help focus our planning efforts and ensure the wellness program is relevant to your needs and interests.

You can access the survey through May 20 by following this link: Healthy Penguin Nation Wellness Program Survey

Thanks for your participation!

The following positions are open at Clark College as of March 5, 2015. To apply for any of these positions or learn more about them, visit http://www.clark.edu/jobs.

CLASSIFIED POSITIONS (WITH CLOSING DATE):

Plumber – Maintenance Mechanic 3 (Continuous)

Fiscal Specialist 2 (3/10/15 3:00 PM)

Health Occupations Credential Evaluator (Program Specialist 2) (3/19/15 3:00 PM)

FACULTY POSITIONS (WITH CLOSING DATE):

Tenure-Track Baking Instructor (Continuous)

TEMPORARY POSITIONS (WITH CLOSING DATE):

Part-time CADD and Engineering Instructor (Continuous)

Part-time Cisco CCNA Instructor (Continuous)

Part-time Computer Science and Engineering Instructor (Continuous)

Part-time Fiscal Technician 1 (Continuous)

Part-time Fiscal Technician 3 (03/17/15 3:00 PM)

Part-time Information Technology Instructors (Continuous)

Part-time Mechatronics Instructor (Continuous)

Part-Time Microsoft Applications Instructor (Continuous)

Part-Time Microsoft Network Technology Instructor (Continuous)

Part-time Nursing Instructor (Continuous)

Part-Time Program Assistant (Event Services) (3/9/15 3:00 PM)

Sign Language Interpreter (part-time hourly) (Continuous)

FOUNDATION OPPORTUNITIES (CONTACT PERSON LISTED):

Reception Desk – Volunteer position (Contact Person: Kim Lee – 992-2319 or klee@clark.edu)

Foundation – Database Specialist (Contact DBS@TJandassociates.com)

Employees who made changes to their health insurance during open enrollment should receive insurance cards by the end of January. If you need medical care before receiving your card, you may have your provider call your insurance plan at the appropriate number listed below:

Medical Insurance Plans      Plan Phone No:

Kaiser Classic                         1-800-813-2000

Uniform Medical Plan              1-888-849-3681

Members of Uniform can create an account in regence.com and print an ID card by visiting the Washington State Health Care Authority’s Uniform Medical Plan page. You will need the group number for Uniform Medical, which is 10003948.  You will also need your ID number. You can get that by calling 1-888-849-3681.

Click at the top of the page where it says “regence.com Account”.

1. Create your account.
2. When you have logged in to your account, you’ll be on a page that says “Member dashboard.”
3. Click on “My account.”
4. Click on “Member ID cards” on the left and your card should pull up.

If you enrolled in Uniform Dental, ID cards are not automatically issued. You can go to Delta Dental of Washington’s PEBB services page, create an account, and print a card.

Alternatively, with any dental plan you can also have your dentist’s office call the following numbers below to verify coverage.

Dental Insurance Plans        Group #                                 Plan Phone No:

Willamette Dental                    PEBB                                     1-855-433-6825

DeltaCare                               #3100                                   1-800-650-1583

Uniform Dental                        #3000                                   1-800-537-3406

The amount of vacation leave classified employees are allowed to accumulate is limited. Once a year, on each employee’s anniversary date, Clark College’s computer system checks leave balances and automatically eliminates any hours in excess of 240. For more details refer to your WPEA contract.

The amount of vacation leave that administrative and exempt employees are allowed to accumulate is also limited to 240 hours. Any amount in excess of 240 is removed from the system on October 1 each year.

All employees whose vacation balances (shown on paycheck stubs) exceed, or are approaching, 240 hours, should plan ahead with their supervisors to use excess vacation hours before the cut-off date.

For further information contact Human Resources.

Under the provisions of Administrative Procedure 635.025, the AHE CBA, and the WPEA CBA, eligible employees who have balances of more than 480 hours of compensable sick leave as of December 31, 2014, may choose to convert unused sick leave hours accrued in 2014 to monetary compensation. Any sick leave hours used during 2014 are deducted from the hours that are available to convert.

Compensation is calculated at the rate of 25 percent of the employee’s current hourly rate. Employees who choose to participate in the buyout must be compensated for all eligible sick leave hours earned in 2014, not just a portion of them.

Employees considering buyout should be aware that the College offers a VEBA program to retirees which allows sick leave buyout dollars to be transferred to a VEBA account, tax free, to be used to pay for medical expenses during retirement. To be eligible for VEBA an employee must retire from state service and meet other requirements. For more details and eligibility requirements for VEBA contact a benefits representative in Human Resources.

Sick leave buyout application forms are available in Human Resources. The deadline for submitting completed forms is January 31, 2015. Payment will be received on February 25, 2015. Please call Thao Schmidt, x2628, or Guisela Eberle, x2119, for additional information.

When benefits-eligible employees first enroll in a retirement plan here at Clark, they choose between plan options that are specific to their job classification. Some plans require you choose a contribution rate, and usually that contribution rate is irrevocable. In January, however, some employees (primarily faculty and classified) may have the option to make a change.

FACULTY

In January 2015, faculty employees who are participants in the Teacher’s Retirement System Plan 3 (TRS Plan 3) will have the opportunity to change their contribution rate as they have in past years every January. If you are a TRS Plan 3 member this is the LAST time you will have the opportunity to change your rate without changing employers. You can do this by completing a TRS Plan 3 Contribution Rate Change Form and turning it in to HR between January 1 and 31. Forms are also available on line at www.drs.wa.gov or in HR.

Most benefits-eligible faculty members are on the TRS plan or TIAA-CREF. If you don’t know which plan you are on check your paystub, which you can access from https://www.clark.edu/EHT.

CLASSIFIED EMPLOYEES & OTHERS

Each January, some employees who are in the Public Employees Retirement System Plan 2 (PERS Plan 2) have the opportunity to transfer to PERS Plan 3. Classified employees are most often enrolled in either PERS 2 or PERS 3. Check your paystub if you don’t remember which plan you are on. You can transfer if you were hired before 3/1/2002. When you log in to your account in www.drs.wa.gov you will see a message if you are able to transfer. If you transfer, you cannot go back to Plan 2. Also, if you are a TRS Plan 2 member (very few of us are), you have the opportunity each January to transfer to Plan 3. To educate yourself on the differences between the two plans go to www.drs.wa.gov. To transfer to Plan 3, complete the Member Information Form and turn it in to HR by January 31, 2015.

TIAA-CREF PARTICIPANTS (Administrative/Exempt and Faculty employees)

We will be offering individual sessions next quarter on January 27, 28, & 29 on the main campus in HR. Watch your email for an invitation and information about how to register.

EMPLOYEES IN A DRS PLAN CLOSE TO RETIREMENT

The 2015 Retirement Planning Seminar Schedule is now available from the Department of Retirement Systems (DRS). If you are a member of SERS, PERS or TRS and within five years of retirement you may want to register for and attend a seminar. The schedule of seminars in Washington for 2015 is now online. If you do not find a seminar near your location or on a date that is convenient for you, you may be interested in viewing our recorded seminar online. This seminar was recorded in Wenatchee on August 9, 2014, and is available for viewing at any time.

ATTENTION ALL MEDICAL AND DENTAL BENEFIT-ELIGIBLE EMPLOYEES: OPEN ENROLLMENT BEGINS NOVEMBER 1, 2013, AND ENDS ON NOVEMBER 30, 2013.

THIS IS YOUR OPPORTUNITY TO MAKE CHANGES WHICH WILL BE EFFECTIVE JANUARY 1, 2014.

The HCA “For Your Benefit” newsletter about Open Enrollment can be viewed electronically at:  October 2013 For Your Benefit

The PEBB Health Care Authority website provides many links to information:  Health Care Authority Home Page

What’s Changing in 2014:  Changes for 2014

Effective July 1, 2014, surcharges will be added to some employees’ monthly premiums: 

The new state budget, signed into law June 30, 2013, included several changes related to Public Employees Benefits Board (PEBB) benefits. The budget included two new surcharges:

• A $25-per-month surcharge to premiums for employees and enrolled family members who use tobacco products, and
• A $50-per-month surcharge to premiums for members who cover a spouse or domestic partner where the spouse or domestic partner has chosen not to enroll in other employer-based group health insurance that has an actuarial value of not less than 95 percent of the actuarial value of the PEBB plan with the largest enrollment.

Message from Health Care Authority: “PEBB continues to receive questions about the spouse and tobacco surcharges that will begin in July of 2014. We appreciate your questions and understand that there are concerns about how the surcharges could affect you and your family. Because the surcharges have so many potential impacts, we are working to ensure we’ve considered all aspects in member feedback as part of our decision-making process.”

Please visit PEBB’s website to see current information on the status of the surcharges:  Surcharges

At this time, PEBB has not determined if employees will be given an opportunity to make changes before the surcharges start in July.

For those employees who believe the $50 surcharge may affect their monthly premiums, you may want to determine if the coverage your spouse carries will allow changes when your premiums are affected in July.

If you do not wish to change your current medical or dental plans, and you not want to enroll in a FSA or DCAP Plan for 2014, you do not need to do anything, but it is recommended that you review your online account information to verify its accuracy.

Go to the PEBB website and select My Account on the left side of the page. (If you haven’t registered yet through PEBB’s upgraded system, select Register under New User.) Input your email address and password. You’ll see which plans you currently have and family members enrolled on your account.

YOU CAN MAKE THE FOLLOWING CHANGES DURING OPEN ENROLLMENT:

1. CHANGE MEDICAL OR DENTAL PLANS. If you are considering changing dental plans, be very certain your dentist will be available to you in the new plan. We recommend contacting the plan for confirmation. Plan customer service information is available at the HCA website: Medical Dental Plan Contact Information
2. ENROLL, IF YOU HAD PREVIOUSLY WAIVED COVERAGE
3. WAIVE MEDICAL COVERAGE, IF YOU HAVE OTHER COMPREHENSIVE GROUP MEDICAL COVERAGE (Coverage through the Health Benefits Exchange is not considered group coverage)
4. ADD ELIGIBLE FAMILY MEMBERS WITHOUT PROOF OF LOSS OF OTHER COVERAGE
   1. Dependent Verification documents are required if the dependent was not previously verified.
   2. Dependent children are not required to be enrolled in school to be covered up to age 26.
5. REMOVE FAMILY MEMBERS
6. CHANGE MEDICAL INSURANCE PREMIUM DEDUCTIONS TO PRE-TAX OR POST-TAX (IRC Section 125)
7. RE-ENROLL / ENROLL IN FLEXIBLE SPENDING (to continue participation in FSA, you must re-enroll every year)
8. RE-ENROLL / ENROLL IN DEPENDENT CARE ASSISTANCE PROGRAM (to continue participation in DCAP, you must re-enroll every year)

MONTHLY MEDICAL INSURANCE PREMIUMS FOR 2014:

Additional surcharges will be added to some employees’ monthly premiums effective July 1, 2014 (see information above)

HOW TO MAKE CHANGES IN MEDICAL/DENTAL COVERAGE

1)    To make changes online: Go to the PEBB website and select My Account on the left side of the page. (If you haven’t registered yet through PEBB’s upgraded system, select Register under New User.) Input your email address and password. You’ll see which plans you currently have and family members enrolled on your account. You can change medical and dental plans, waive medical coverage (if you have other comprehensive group medical coverage), or remove family members. We suggest you print the confirmation page when you’re done for your own records and check back a few days later to be sure you got the coverage you want.

2)    Complete the hardcopy 2014 Employee Enrollment/Change form and submit this to Human Resources by 11-30-13.

To obtain a hardcopy form:

a) Go to the HCA website, complete the form, print it off, sign and submit to HR http: 2014 Employee Enrollment Change, or

b) Pick up a form at the Clark College Human Resources Office (x2105)

If dependent verification documents are required, review the list of valid verification documents:  Dependent Verification Documentation

PEBB’s CDHPs (High Deductible Plans) for 2014

The PEBB Program offers consumer-directed health plans (CDHP) with a health savings account (HSA) through Group Health, Kaiser Permanente, and the Uniform Medical Plan (UMP).

If you are currently enrolled in a CDHP or are considering enrolling in a CDHP for 2014, here are a few reminders:

• The CDHP has a lower monthly premium balanced with higher annual deductibles and higher out-of-pocket maximums.
• To enroll in a CDHP, you must meet the eligibility requirements of the HSA.
• The maximum contribution to the HSA for 2014 is $3,300 for an individual and $6,550 for an employee with one or more family members on the account. Employees ages 55 or older may contribute up to $1,000 more annually.

−        Your employer contributes $58.34 per month ($700.08 per year) if you are enrolled as an individual and $116.67 per month ($1,400.04 per year) if you are enrolled with one or more family members.

−        You may also make contributions through payroll deduction (if your employer offers payroll deduction) or make a deposit directly into the HSA.

−        When you calculate your contribution for the year, please include both the employer contribution and your individual contribution. Verify that you’re not exceeding the maximum contribution allowed for the year. The Employee Authorization for Payroll Deduction to Health Savings Account form can help with your calculations.

• The HSA funds are yours to use to help pay for IRS-qualified, out-of-pocket medical expenses. The funds carry over from year-to-year, and remain yours even if you are no longer enrolled in the CDHP, leave your job, or retire.

More information about the CDHP and the HSA is available on the PEBB website.

LINKS TO MORE HELPFUL INFORMATION:

Health Care Authority Home Page

October 2013 For Your Benefit Newsletter

Compare Medical Plans

Medical Dental Plan Contact Information

Open Enrollment Videos

Dependent Verification Documentation

Summaries of Benefits and Coverage

TO FIND OUT WHAT MEDICAL AND DENTAL PLAN YOU AND YOUR DEPENDENTS ARE CURRENTLY ENROLLED IN:

Go to the PEBB website and select My Account on the left side of the page. (If you haven’t registered yet through PEBB’s upgraded system, select Register under New User.) Input your email address and password. You’ll see which plans you currently have and family members enrolled on your account.

Do you wish to enroll in FLEXIBLE SPENDING for 2014?

New Vendor for Flexible Spending: Flex-Plan Services, Inc., has been selected as the new vendor to provide PEBB’s flexible spending account (FSA) and Dependent Care Assistance Program (DCAP). ASIFlex, PEBB’s current vendor, will continue to provide services through 2013, including the grace period.

If you are enrolled in Flexible Spending for 2013 and you wish to continue participating in 2014, you MUST re-enroll by November 30, 2013. Eligible employees not currently enrolled in the flexible spending account (FSA) must also enroll by November 30, 2013, in order to participate during 2014. On-line enrollment and hardcopy enrollment forms will be available on November 1, 2013. Eligible employees will have their annual contribution split over the following number of paychecks:

Classified/Exempt/Administrative employees:  24 payrolls

Full-time Tenure Track Faculty:  19 payrolls

Full-time Temporary Faculty with fall-winter-spring contracts:  12 payrolls

Full-time Temporary Faculty with winter-spring contracts:  11 payrolls

Adjunct Faculty:  6 payrolls

Cyclic employees:  determined by Payroll Office

For Plan Year 2014 – The FSA is a PEBB-sponsored benefit that allows you to redirect a portion of your salary on a pre-tax basis to pay for your out-of-pocket health care expenses. The funds are deducted from your pay before FICA and Federal income taxes are calculated and can result in savings up to 40%.  You can set aside as little as $240 or as much as $2,500 for the calendar year. The full amount you set aside for your FSA contribution is available on your first day of coverage for expenses.

Flex-Plan Service Home Page: http://pebb.flex-plan.com/home/default.aspx

Flex-Plan On-Line Enrollment: https://pebb.flex-plan.com/part/enrollment.aspx (click on “Enroll Online”)

Flex-Plan hard copy enrollment form: https://pebb.flex-plan.com/part/enrollment.aspx (click on “Enroll via Paper”)

Flex-Plan 2014 FSA Enrollment Guide: https://pebb.flex-plan.com/pdf/2014FSAEnrollmentGuide.pdf

Frequently Asked Questions: https://pebb.flex-plan.com/part/FAQ_FSA.aspx

Flex-Plan Contact Information:   http://pebb.flex-plan.com/home/contact.aspx

Do you wish to enroll in DCAP for 2014?

New Vendor for DCAP:  Flex-Plan Services, Inc. has been selected as the new vendor to provide PEBB’s flexible spending account (FSA) and Dependent Care Assistance Program (DCAP). ASIFlex, PEBB’s current vendor, will continue to provide services through 2013, including the grace period.

If you are enrolled in the Dependent Care Assistance Program for 2013 and you wish to continue participating in 2014, you MUST re-enroll by November 30, 2013. Eligible employees not currently enrolled in DCAP must also enroll by November 30, 2013, in order to participate during 2014. Online enrollment and hardcopy enrollment forms will be available on November 1, 2013.

The DCAP allows you to redirect a portion of your salary on a pre-tax basis to pay for your qualified day care costs for your dependents (e.g. preschool, babysitting, before/after school care, in-home care for a disabled dependent). The funds are deducted from your pay before FICA and Federal income taxes are calculated and can result in savings up to 40%. You can set aside as much as $5,000 for the calendar year ($2,500 if you and your spouse file separate tax returns).

Flex-Plan Service Home Page: http://pebb.flex-plan.com/home/default.aspx

Flex-Plan On-Line Enrollment: https://pebb.flex-plan.com/part/enrollment.aspx (click on “Enroll Online”)

Flex-Plan hard copy enrollment form: https://pebb.flex-plan.com/part/enrollment.aspx (click on “Enroll via Paper”)

Flex-Plan 2014 DCAP Enrollment Guide: https://pebb.flex-plan.com/pdf/2014DCAPEnrollmentGuide.pdf

Frequently Asked Questions: https://pebb.flex-plan.com/part/FAQ_DCAP.aspx

Flex-Plan Contact Information: http://pebb.flex-plan.com/home/contact.aspx

Open Positions
Classified Staff Awards
Transfer Procedure for Classified Staff
Maximum Annual Leave Accrual
Retirement/Resignation Early Notification Stipend
Volunteer Registration – Reminder
Faculty/Staff Address Changes
Overtime Regulations

 

The following positions are open at Clark College:

** Please continue to review the links below for additional opportunities and up to date information.

ADMINISTRATIVE/EXEMPT POSITIONS (WITH CLOSING DATE):

• Advanced Registered Nurse Practitioner (Continuous)
• Dean of Basic Education, English, Communications and Humanities (Continuous)
• Student Success Retention Manager (September 30, 2013)

CLASSIFIED POSITIONS (WITH CLOSING DATE):

• Program Assistant – Financial Aid Office (September 20, 2013)

 TEMPORARY POSITIONS (WITH CLOSING DATE):

• Part-time Custodian 1 (Continuous)
• Part-time Cisco CCNA Instructor (Continuous)
• Part-time Nursing Instructor – pool (Continuous)
• Part-time Computer Science and Engineering Instructor (Continuous)
• Part-time Student Technology Support Assistant (Open until filled)

INTERNAL RECRUITMENTS: http://agency.governmentjobs.com/clarkcollege/default.cfm?promotionaljobs=1

EXTERNAL RECRUITMENTS: http://agency.governmentjobs.com/clarkcollege/default.cfm

CLASSIFIED STAFF AWARDS

Congratulations to the following recipients of the Classified Staff Awards:

• Gayle Lee – 2013 Summer Quarter Classified Excellence Award Recipient
• Joe Jenkins – 2013 Annual Exceptional Classified Staff Award Recipient
• Jennifer Wheeler – 2013 Annual Exceptional Classified Staff Award Recipient

Thanks to the generous support of the Clark College Foundation, these recipients were recognized in front of their colleagues with certificates and cash awards.

We would also like to recognize the following nominees:

2013 Summer Quarter Classified Excellence Award Nomination:

• Maggie McKinney

2013 Annual Exceptional Classified Staff Award Nominations:

• Dani Bundy
• Grace Farmer
• Brendan Pust
• Sabra Sand

TRANSFER PROCEDURE FOR CLASSIFIED STAFF

Permanent classified employees who are interested in being considered for lateral transfer within the College, to a different position in the same classification in which they currently hold permanent status, or for voluntary demotion to a lower classification in which they formerly held permanent status, are encouraged to complete an “Application for Transfer, ” which can be obtained from Personnel Services.

“Applications for Transfer” will be maintained on file in Personnel Services. When a classified staff position becomes available, the “Applications for Transfer” will be forwarded to the employing official for consideration.

Employing officials are encouraged to interview transfer applicants for vacant positions. Transfer applicants may be considered in addition to, or prior to, applicants from established eligible lists. If one of the transfer applicants is selected prior to advertising the establishment of a new eligibility list for the classification, or prior to certification of eligible from an established list, the employing official would not be required to interview other applicants.

“Applications for Transfer” may be filed at any time. If you have questions, please contact Katrina Golder, x2325.

MAXIMUM ANNUAL LEAVE ACCRUAL

HEPB rules limit the amount of vacation leave classified employees are allowed to accumulate. Once a year, on each employee’s anniversary date*, Clark College’s computer system checks leave balances and automatically eliminates any hours in excess of the 240 allowed under WAC 251-22-080. Classified employees whose vacation balances (shown on paycheck stubs) exceed, or are approaching, 240 hours, should plan to use excess vacations hours by the 15th of the month in which their anniversary date occurs.

*Anniversary dates are determined as follows:

If hired between the 1st and 15th of the month: Anniversary date is the 1st of the month hired.

If hired between the 16th and 31st of the month: Anniversary date is the 1st of the following month.

For further information or assistance, contact Pagean Pallamounter in Personnel Services, x2119.

RETIREMENT/RESIGNATION EARLY NOTIFICATION STIPEND

To assure sufficient time for an effective search for a replacement, the College will provide a one-time stipend to faculty in probationary or tenured positions who provide notification to the College by October 1 prior to the calendar year of retirement or resignation. Probationary or tenured faculty who have at least ten (10) years of service (including temporary, special programs, probationary and tenured faculty appointments) as of their last date of employment, will receive a $5,000 stipend; probationary or tenured faculty with less than ten (10) years of service as of their last date of employment will receive a $3,000 stipend.

To qualify for this payment, the President must receive signed, written notification from the faculty member, including the last date of employment.

VOLUNTEER REGISTRATION – REMINDER

College Administrative Procedure 430.005 requires all volunteers to register and get a background check in advance with Human Resources, and to submit time sheets to Payroll at the end of each month in which volunteer services are provided.

Volunteer Authorization Forms are valid for one fiscal year at a time. Volunteers need to register with Human Resources before performing volunteer services.

Questions regarding volunteers may be directed to Heidi Bealer at x2105.

FACULTY/STAFF ADDRESS CHANGES

If you change your name, address or telephone number, please complete a NAME/ADDRESS CHANGE FORM online on ClarkNet. Human Resources will forward changes to the Health Care Authority, however, you must notify your medical-dental insurance carriers.

OVERTIME REGULATIONS

Under the provisions of the Fair Labor Standards Act, employers are required to compensate employees who are eligible for overtime for all work they are directed or permitted to perform, including hours worked beyond scheduled work hours; further, liability for compensation is incurred whether the employer knew or should have known that the employee was working.

College employees who are eligible for overtime compensation may not work beyond their regularly scheduled hours unless directed to do so or approved by their supervisors. Supervisors, in turn, are responsible for insuring that employees do not work beyond scheduled hours unless specifically directed to do so. Simply put, employees who are eligible for overtime may not work beyond their scheduled hours, even on a voluntary basis, without receiving overtime pay or compensatory time off, at the employee’s option.

Questions regarding overtime compensation or work hours may be directed to Human Resources, x2105.